Does PI cover missed deadlines or poor results?

It can, if the loss flows from negligent professional services. Pure 'failure to achieve results' or performance guarantees are commonly excluded—review the wording.

Are defense costs inside or outside the limit?

In Spain they're commonly inside the limit (eroding). Some policies offer better structures; ask for clarification and consider a higher limit if defense can be costly.

What retroactive date should I choose?

Ideally the date you started trading or began the service lines you still support—assuming no known claims. Earlier retro dates may raise premium but close gaps.

I work with US clients—am I covered?

Only if territory and jurisdiction include the US (some exclude it or surcharge). Disclose all US/Canada contracts; expect higher premiums and stricter underwriting.

How do clients verify my cover?

Provide a certificate of insurance (COI) and, if requested, an endorsement naming client, limit, territory/jurisdiction, and policy period.

Will PI cover IP infringement in my designs/code?

Sometimes, via IP/media extensions. Baseline PI may exclude IP—ask for explicit copyright/trademark coverage.

Can I change insurers and keep retro cover?

Yes—request the same retroactive date when switching. Keep prior policy documents in case a claim references older work.

What if I stop trading?

Buy run-off (1–6 years, sector-dependent) to protect against claims from past services.

Madrid Royal Palace - Professional indemnity insurance for expat freelancers and SMEs in Spain

Business

8–10 min readUpdated November 2024

Understanding Professional Indemnity Insurance in Spain

What autónomos and small companies need to know about PI (responsabilidad civil profesional): who needs it, typical limits, exclusions, and how to prove cover to clients

Quick Answer (TL;DR)

Professional indemnity (PI) in Spain covers financial losses clients suffer due to your professional error, omission, or negligent advice. Typical annual premiums start around €160–€650 for low-risk services with limits from €150k–€600k, rising with revenue, jurisdiction (UK/US exposure), and sector risk.

Covers negligent advice, mistakes, misstatements, IP/media errors (per wording)
Key add-ons: retroactive cover, worldwide jurisdiction, contractual liability carve-backs
Common exclusions: intentional acts, known claims, pure warranty/guarantees
Many B2B contracts require proof of PI with stated limits and jurisdiction

Introduction: What PI Covers (and What It Doesn't)

Unlike public liability (bodily injury/property damage), PI handles financial loss from professional services you provide. If a deliverable or advice causes a client to lose money, PI can fund defense costs and damages up to the policy limit, subject to the wording and excess. It's essential for service-based businesses—even one small mistake can trigger a high-value claim. See our business insurance overview for how PI fits into your complete coverage strategy.

Who Needs PI in Spain?

Service Professionals

Consultants & agencies: strategy, marketing, digital, HR, training
IT & creative: developers, designers, UX, product, data/BI, SEO/ads managers
Professional services: accountants, translators, surveyors
Regulated fields: architects/engineers, legal/medical (specialist wordings required)

Contract Requirements

If a contract mentions "Errors & Omissions (E&O)"—that's PI. Match limit, jurisdiction, and policy period to the contract.

Spain-based firms serving UK/EU/US clients
Exporters of services with contractual PI requirements

Typical Costs & Limits (2026)

Micro businesses/autónomos

Low–medium risk

€160–€650/yr

For €150k–€600k limits (Spain/EU jurisdiction)

Agencies/IT firms

UK/US exposure

€600–€2,500+/yr

For €500k–€2M limits; surcharges for worldwide jurisdiction incl. USA/Canada

Regulated/high-risk

Custom underwriting

Custom

Higher premiums and mandatory extensions (e.g., architects' decennial responsibilities)

Deductible (excess): Usually €300–€2,500 per claim depending on limit and sector

Defense costs: Often inside the limit in Spain—verify whether defense erodes limits

Key Features to Look For

Retroactive cover (fecha retroactiva)

Protects past work done before policy inception (no known claims)

Worldwide jurisdiction options

If you sign with UK/US clients, ensure territory + jurisdiction match the contract

IP/media extensions

For agencies/creatives—copyright, trademark, libel/slander

Subcontractors/outsourced work

Confirm coverage for vicarious liability

Contractual liability carve-backs

Some contracts expand your duties—look for carve-backs allowing limited contractual liability

Run-off cover

If you close/merge, run-off protects you for past services

How to Buy PI (Step-by-Step)

Scope your services

Provide clear service descriptions, sectors, and revenue split (Spain/EU/UK/US)

Choose limit & jurisdiction

Align with largest contract requirements; consider €600k–€1M if bidding on enterprise work

Disclose retroactive date

If you've worked uninsured, request retro cover (no known incidents)

Compare wordings

Pay attention to exclusions (IP, media, US claims, warranty/guarantee)

Bind & evidence

Get certificate of insurance naming your company, limit, territory/jurisdiction, and policy period; store it with proposals and SOWs

Common Mistakes to Avoid

Confusing PI with public liability

They cover different risks; many businesses need both.

Wrong jurisdiction

Contract says UK law, but policy is Spain-only → potential gap.

No retroactive date

Leaves a past-work gap.

Undersized limit

Losing a bid or breaching contract due to insufficient limit.

Ignoring subcontractors

Claims can arise from outsourced work—ensure vicarious liability is covered.

Getting Your Professional Indemnity Insurance

We specialize in professional indemnity insurance for freelancers, autónomos and SMEs in Spain. Our English-speaking team compares policies from leading Spanish insurers to find comprehensive coverage at competitive rates.

What we need:

Service descriptions and sectors you work in
Annual revenue and revenue split by geography (Spain/EU/UK/US)
Largest contract PI requirements (limit, jurisdiction)
Whether you use subcontractors or outsource work
Any existing claims history

Response time: Same business day. Most quotes ready within 48 hours.

expatinsurances.es licensed insurance team

DGSFP Licensed

Expert reviewed

Written and reviewed by licensed insurance agents Maya Kallio and Marco Elsinger, who have helped over 15,000 expats in Spain since 2012.

Maya Kallio

Licensed Insurance Agent

Since 2012

Marco Elsinger